Selecting venue for the meeting is the toughest task which is faced by every team member. There are many things which have to consider while doing meeting according to budget. But do not worry. Here are some tips for conducting right meeting in proper manner.
Select the locationChoosing right space for the business meeting is a tricky task for any business person so before making any decision you should know what your business requirements are, whether your colleagues can approach there in an easy way or is the place is convenient for the luxury and business activities.
Good location will encourage you to provide good presentation in business. Make sure whatever place you select it should be convenient for the clients to reach through road, air or by rail. Keeps things in mind like:
• Is the location good enough and safe?• Whether venue is accessible to the attendees?• Is the venue suitable for further extra event like shows, excursions which you have planned?
Know the budget or costPlan everything according to budget. If you have a low budget, then don’t go for high venues. Just choose the place which can come up accordingly. You might have observed that there are high venues with more expenses, so first make a budget and go with it. Booking high venues like luxury hotels or resorts sometimes can put you in trouble. Therefore, choose good quality or experienced venue to make the meeting uninterrupted.
Check the facilitiesBefore booking venues check out whether conference facilities are provided for the meeting. Also look for the things like:• Whether the venue has meeting room or not?• Availability of projectors or LCD televisions?• Whether the venue has heavy duty, high quality or offers free wi – fi facility?• Does the room is suitable to conduct the meeting?• Whether it has proper light fitting or not?
Considering all these points will help you out in organizing meeting without any problem.
Go for site visitWhen you book the site, go for the visit and make sure that you have checked out everything before meeting is going to organize. This can help you out in not phasing any problem during the day of meeting.
Food and DrinksEnsure that you should have enough material to drink and eat. You can even take tasting session to check out whether the food is according to the taste or not. Provide both veggie and non-veggie food items in the option.
AccommodationIf meeting is scheduled for few days, choose good accommodation facility. Make sure the hotel which you select for the accommodation should have Wi-Fi facility as well.Choosing right venue will bring smile on your colleagues too.